Compliance

How we view “compliance” in our company

Although “compliance” is generally translated as “observance of laws and regulations,” we believe it is necessary to understand it broadly in order to enhance our corporate value and credibility. In other words, we are building a compliance system that encompasses not only laws and regulations, but also social norms, morals, and rules.

Code of Conduct

We have established the “AIMECHATEC Code of Conduct” as a code of conduct to implement the “Basic Sustainability Policy” and promote fair and transparent corporate management based on it. Through the strong leadership of top management and the implementation of this code by all employees, we will fulfill our social and environmental responsibilities and strive to enhance the value of our company and all stakeholders, and to achieve the SDGs and realize a sustainable society.

【AIMECHATEC CODE OF CONDUCT】

In order to meet the customers’ diversified needs, we have established our management philosophy "Create the Next by Advanced and Innovative technologies" and conducted global business activities.In recent years, the international community has established the Sustainable Development Goals (SDGs), aiming to realizing a sustainable society by harmony between society, economy, and the environment, for the achievement of which the companies, as members of society, are expected to take proactive action and efforts. Given these social conditions.
we have established "AIMECHATEC CODE OF CONDUCT" as laws and ethical code of conduct to embody this management philosophy. 　By executing this CODE, all executives and employees under the strong leadership of the top management shall fulfill our social and environmental responsibilities, increase value for our company and all stakeholders, and work hard to achieve the SDGs and ultimately realize a sustainable society.

1.Compliance with Laws and Social Norms

We shall comply with all laws and other social norms relevant to our business activities.
1. 1-1 Practice of fair, transparent, free competition, and appropriate transactions
2. 1-2 Compliance with import and export related laws and regulations
3. 1-3 Prohibition of giving money and goods, entertainments, and other economic benefits, to domestic and foreign public officials, to business partners, which violates laws and regulations
4. 1-4 Appropriate management and operation of the internal reporting system
5. 1-5 Education to raise overall awareness regarding compliance
2.Building Trust with Customers and Business Partners

We shall build lasting relationships of trust with customers and business partners and make efforts for mutual benefits.
1. 2-1 Create and supply advanced and innovative technologies and services accurately incorporating customer needs
2. 2-2 Supply high-quality and safe products and services
3. 2-3 Development of business activities which respect cultures and customs in each country and region
4. 2-4 Building fair and sound relationship between business partners with high transparency
5. 2-5 Promote responsible sourcing of minerals to be contained in the products
3.Contribution to the Local Communities

We shall respect coexistence with the local communities and contribute to their sustainable development.
1. 3-1 Implementation of social contribution activities as a good corporate citizen
2. 3-2 Forming good communication with local communities
4.Contribution to the Global Environment

We shall take initiative towards the realization of sustainable society in harmony with the environment.
1. 4-1 Obtaining and maintaining necessary business permits
2. 4-2 Reduce energy consumption by improving the efficiency of production processes and promote effective use of resources by reducing waste and recycling.
3. 4-3 Develop products and services with consideration for environmental impact throughout manufacturing, distribution to disposal
4. 4-4 Compliance with laws and self-standards regarding environment
5.Proper Information Disclosure and Information Protection

We shall communicate widely with society, actively and accurately disclose our company information, and properly protect and manage various information acquired in our business activities.
1. 5-1 Disclosure of appropriate and timely management information to stakeholders
2. 5-2 Proper management of personal information, customer information, trade secrets by maintaining and improving information security
3. 5-3 Prevention of insider trading
4. 5-4 Respect for intellectual property rights of our company and the other companies
6.Respect for Human Rights

We shall respect the international norms on human rights and shall not discriminate by beliefs, gender, age, nationality, race, thought, ethnicity, social status, religion, birth, disease, disability etc. or hurt individual dignity.
1. 6-1 Prohibition of unjustifiable discrimination in employment and treatment of employees
2. 6-2 Prohibition of inhuman acts and speech such as sexual harassment, power harassment, harassment related to pregnancy, childbirth, childcare leave, family care leave and so forth, nuisance, insults etc.
3. 6-3 Prohibition of human trafficking, forced labor and child labor
7.Improvement of Workplace Environment

We shall maintain safety and health of workplace environment, and respect the individuality of each employee, and strive to improve workplace environment in which employees can demonstrate their abilities and vitality.
1. 7-1 Appropriate management of working hours and compliance with laws and regulations regarding working hours and employee benefits, etc.
2. 7-2 Respect for workers' freedom of association and the right to organize
3. 7-3 Identification and assessment of health and safety risks to workers in the workplace and implementation of preventive measures such as appropriate health and safety training
4. 7-4 Promotion of work-life balance
5. 7-5 Promotion of various measures by which diverse human resources such as elderly, disabled, women, foreigners can demonstrate their abilities
6. 7-6 Active promotion of measures to maintain and promote health of employees including their family members
7. 7-7 Development of disaster prevention systems aiming at mitigation of damages by identification and assessment of risks that may hinder business continuity in the event of a large-scale disaster, etc..
8.Rupture of Relationship with Antisocial Forces

We shall take a resolute stand against and reject any connection with antisocial forces that threaten social order and safety.
1. 8-1 Implementation measures to eliminate antisocial forces by strengthening collaboration with external related organizations and institutions
2. 8-2 Thorough implementation of “exclusion clause of antisocial forces” in contracts with business partners
3. 8-3 Promotion of internal education to eliminate antisocial forces
9.Handling of Violation of this CODE

In the event of violation to this CODE, the top management shall take leadership to resolve the problems and thoroughly investigate the causes and prevent recurrence. In addition to deeply recognizing social responsibility, we shall promptly and accurately disclose the information, take accountability to society, clarify the authorities and responsibilities of the persons concerned and take strict measures against the persons concerned even if they are top management.

Compliance Promotion Committee

Our company has established a Compliance Promotion Committee for the purpose of ensuring thorough compliance and improving social credibility. The committee identifies compliance risks, implements preventive activities using the PDCA cycle, develops manuals, conducts education and awareness-raising activities. The results of these activities are reported to the Board of Directors.

Compliance Education

To cultivate employees' awareness of compliance in the ever-changing business environment, we conduct regular and occasional educational and enlightenment programs. The content of these activities focuses on themes suitable for the current business environment, such as prevention of harassment, prevention of insider trading, or corporate law.

Internal Reporting System

We have established an internal reporting system aiming for the early detection and correction of misconduct, and thereby strengthening compliance management by establishing a system for the appropriate handling of consultations or reports regarding violations of laws and regulations.
In addition to the General Affairs Department and the Legal Department, the internal reporting contact points include full-time auditors whose independence are guaranteed in accordance with the Whistleblower Protection Act, as well as external contact points. The Internal Reporting System is designed to ensure the confidentiality of the investigation process and to allow whistleblowers to report without concerns.